If you're hosting a holiday party AV in Sacramento, this guide is for you. We’ll run through everything you need to know to ensure that your evening goes off without a hitch, so your guests can enjoy the music and look back on the photos with nothing but happy memories.
At Sonic Image, we have more than 17 years of experience providing AV for events in Sacramento, CA and beyond. Here's what we recommend.
Decide What Setup You’d Like
The first step is to determine what kind of equipment or support you need for your event. Will you have a stage, multiple microphones, or a slideshow of your team playing throughout the night? Most holiday events have a speaker, a toast from the CEO or a thank-you message from the team leader. Don’t forget to account for speakers throughout the room, and if you have a large, corporate holiday event, you can even plan for cameras so the entire room can see what’s happening on stage.
Consider the Music
You may want a band, a DJ, or simply a stereo playing music in the background. Any playback list you create needs a clean playback source and speakers suitable for the size of the room you're in. Bands and DJs usually bring their own equipment and can set this up themselves, but our AV technicians can help them integrate their equipment into the rest of the room.
Sonic Image supports sound setup for your entertainers, so they can work with us to deliver unparalleled acoustics at your event.
Include Lighting and Screens
No audiovisual setup is complete without proper lighting and screens. Lighting completely transforms how the interior feels, especially if you start projecting colored lights onto plain white-painted walls. Screens can also be valuable: they can show highlights from last year's event, award winners, or anything else you can think of, even directions to the bathroom.
Match your setup to the size of your venue
The right AV setup depends heavily on the size of your space. A restaurant’s private dining room might only need a single speaker and a screen, while a ballroom hosting 300 guests calls for a full sound system, staging, and lighting designed to reach every corner of the room. At Sonic Image, we scale our equipment and setup to fit the venue, whether you’re planning an intimate dinner or need AV for conferences Sacramento businesses host throughout the year.
In larger rooms, a few details make a big difference. Start by confirming your stage location with the venue early, since your seating, speakers, and lighting should all be arranged around it. Mount speakers higher up so sound carries over the crowd instead of getting absorbed by the people closest to them. For bigger events, it’s also worth having an on-site technician available from start to finish, so any issues get fixed quickly without interrupting your program.
Get Professional AV Services with Sonic Image
While it’s only October, the holidays are fast approaching. If you want an easy AV setup at your next event, speak to Sonic Image today. We can handle the entire package for you, end to end, for events in Sacramento and beyond. Contact us for your free quote today.
